Members (including applicants for membership)
If you are one of our members or apply for membership, we may collect the following kinds of personal information about you:
- your name, personal and/or business contact details, date of birth and gender;
- details of your position (including when you commenced work with your employer) and your employer, which industry you work in and whether you are responsible for or involved in governance;
CGI’s policy is to provide individuals with the option of not identifying themselves, or of using a pseudonym, when dealing with us if it is lawful and practicable to do so.
A pseudonym is a name or other descriptor that is different to an individual’s actual name.
For example, you are able to access our website and make general phone queries without having to identify yourself and you can respond to our surveys anonymously.
In some cases however, if you don’t provide us with your personal information when requested, we may not be able to respond to your request or provide you with the product or service that you are seeking. For example, you must identify yourself to become a CGI member.
The reason we collect, hold, use and disclose (together handle) the personal information outlined above is so that we can provide you with our products and services (including establishing and maintaining your membership and/or enrolment, enabling your participation in member groups and functions, and processing payments), manage our relationship with you, communicate with you effectively, identify which of our products and/or services will best meet your requirements, internally analyse membership demographics and trends, improve our products and services and manage professional conduct issues.
‘Our products and services’ include:
- news service
- discussion platform
- technical support (through our journal and website); and
- advocacy (promoting a practical and workable approach to governance).
In addition, we may handle personal information for other purposes explained at the time of collection or which are required or authorised by or under law (including privacy legislation).
You can opt out of receiving marketing communications from us at any time by unsubscribing from the received emails.
CGI holds personal information in a number of ways, including in electronic databases, email contact lists, and in paper files (locked away where appropriate).
Paper files may also be archived in boxes and stored offsite in secure facilities.
CGI takes steps to secure the personal information we hold including the use of Information and Communications Technology (ICT) security (using encryption, firewalls, anti-virus software and login and password protection), secure office access, personnel security and training and workplace policies.
CGI only permits your details to be accessed by authorised personnel, and it is a condition of employment that Governance Institute’s employees maintain the confidentiality of personal information.
The privacy of your personal information can also be protected by you, by keeping passwords secret, changing them frequently and by ensuring that you log out of the website when you have finished using it, as well as refraining from writing your credit card details in the body of an email.
If you become aware of any security breach, please advise us as soon as possible.
CGI will apply this policy to all personal information it handles, whether collected online or otherwise. This clause is intended to provide more information about privacy for the users of our website.
(a) Online collection of personal and non-personal information
As outlined we collect personal information through our website.
Our website also collects other information which may or may not be personal information. For each visitor to our website, our server automatically recognises and stores your ‘address’ (eg your domain name or Internet protocol address), the type of your Internet browser, and the address of the site which ‘referred’ you to our website and clickstream data.
This tracking is conducted in such a way to ensure the anonymity of visitors — in this context the cookie may identify your computer — but it should not identify you.
(b) Links to other websites
We suggest that you review the privacy policies of each site you visit, before supplying any personal information to them.